Every vendor with access to your campuses, systems, or students must be vetted — insurance certificates, background checks, mandated training, signed data agreements. Clearline replaces the spreadsheets and email threads with one audit-ready system of record.
Partner with usA certificate expires and the vendor is already on campus. A vendor adds new staff and no one tracks whether they’ve cleared a background check. A data agreement hasn’t been reviewed in two years and is no longer current.
Small gaps. Until they’re not.
This is a process problem, not a people problem. There’s a better way.
One system of record: standardized process, automatic reminders, everything in one place.
Process gaps, not bad intentions. The right process changes the outcome.
A contractor placed an instructor in two NYC schools who had been barred after a 2014 investigation into misconduct toward students. The vendor was unapproved; the employee was never cleared.
No mechanism to verify vendor approval status or employee clearance before campus access
Read more →A school board paid $640K in potentially fictitious invoices. An employee was approving payments to a vendor where they had an undisclosed family relationship. The district lacked proper procurement controls.
No conflict-of-interest tracking or invoice audit trail
Read more →A Burbank Unified board member invoiced the district for $93K through a vendor registered in her daughter's name, signed checks in her daughter's name, and deposited the funds into her own account. The work was never performed. She was charged with felony conflict of interest by the LA County DA. A subsequent FCMAT audit found siloed tools and outdated technology prevented the district from catching it earlier.
Disconnected systems and no centralized vendor record allowed the conflict to go undetected
Read more →Audits of Maryland school districts found that nearly every district failed to complete proper documentation for vendor approvals — employees made purchases without documenting why they were necessary.
No standardized documentation requirements for vendor purchases
Read more →The NYC Dept. of Education had no written procedures for background investigations of contracted vendor employees — no guidance on how to open, conduct, or close an investigation.
No documented process for vendor background checks
Read more →We're partnering with a select group of districts this fall to bring Clearline into their vendor compliance workflows — free, no commitment, and your feedback shapes what we build next.